Document Services

LIDS provides Copier/Printer/Scanner machines for professional use in Buildings 32 and 45. Printing and copying incurs a small fee; scanning is free. Access codes are available from support staff.

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Copy/Fax/Print/Scan

The LIDS Copier/Printer/Scanner machines are located in the lobbies of the 6th and 7th floors in building 32, and in 501P and 601P in building 45. Please check with your host's support staff member for the access account code. This machines may be used by all LIDS members for professional work. There is a charge of $0.0296 for each black/white page and $0.072 for each color page that is printed or copied (that is per-side, so printing or copying one double-sided page would cost $.06 or $0.15). The costs will be charged to one of your advisor's or sponsor's accounts. Scanned documents do not incur any charges.

‍Addressing Mail

All mail (including packages being shipped to you) should be addressed as follows:

YOUR NAME

Massachusetts Institute of Technology

77 Massachusetts Avenue

32-DXXX ← where 32 is our building number and DXXX is your office number

Cambridge, MA 02139

Please note that if mail is addressed to you in a different format than above, it may not get to you!

Receiving regular mail (anything that’s not a package)

If you are in a 5th floor LIDS office

Mail for the 5th floor can be found in two dividers in the hallway area near the fax machine and microwave. If you are not able to locate your mail, please contact your Research Supervisor’s LIDS Administrative Assistant.

If you are in a 6th or 7th floor LIDS office

This mail is delivered to the mail room in the basement of Stata and will be distributed by a LIDS Administrative Assistant If you are expecting important mail and need to check the mailroom yourself, please see your Research Supervisor’s LIDS Administrative Assistant for information on how to collect your mail from here.

Receiving packages

Packages are routed to different places on campus depending on who the mail carrier is.

United States Postal Service (USPS)

These packages first go to Mail Services (Building WW15) and then get routed to the mail room in the basement of Stata - please see your Research Supervisor’s LIDS Admin to find out how to access the mail room to pick up your package.

FEDEX, UPS, and other express carriers

These packages first go to the loading dock in the basement of Stata. They are delivered directly to individual offices the day they are received in the loading dock or the day after.

If you are trying to track or pick up a package you need urgently, you can go down to the Stata Center loading dock (for FEDEX and UPS packages) or contact Mail Services (for USPS packages). You will need to know who the carrier is and to have a tracking number if at all possible.

Shipping mail and packages

There is a U.S. Post Office at MIT’s Student Center, and another on Main Street. There is a FEDEX location on Main Street in the Tech Square area. There is also a FEDEX drop of box in the basement of Stata.

Closer to LIDS, there is a multi-box mail drop located on the 1st floor of Stata across from the Dreyfoos Tower elevators:

Interdepartmental Mail & U.S. Stamped Mail box

Domestic mail with postage already affixed can be dropped in this box. Interdepartmental mail can be dropped in this box, as well. No postage is required for interdepartmental mail.

Interdepartmental mail can be addressed with the person or office’s name and their MIT building and room number (e.g. Jennifer Donovan, 32-D610).

Domestic Mail To Be Processed and International Mail To Be Processed boxes

When postage is being paid for by an MIT account, the piece of mail gets marked up and processed in a specific way by the institute. These boxes are mainly for use by MIT staff.

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Note: you must be on either the LIDS wired network or the MIT SECURE wireless network to connect to these printers.

Driver Download

For the 6th floor copier, download and install the printer driver for Windows and go to the instructions below.

For the 7th floor copier, download and install this driver, and then go to the instructions for that printer.

6th Floor Printer Driver Installation

After accepting Xerox's licensing agreement, a window will open up and start searching for printers on your network. Click on the second icon in the top of the installation's window and enter copier.lids.mit.edu for the 6th floor copier (as shown below), then click 'Search':

After selecting the copier, click 'Next' and you will see another window that will present you with some installation options. Enter the information as shown below and click 'Install'.

You should see another window pop up after the driver is finished being installed. Uncheck the box that says 'Set Printer As Default' (unless you want to use this as your default printer), and the box that says 'Print a Test Page' (as we haven't finished configuring the printer). Click 'Finish', and if you see another window about registering the printer, close it.

Configuration for the 6th floor copier

A passcode is required to print to the copier. To configure your driver to supply the proper code, open the Control Panel (In Windows 8 or 10, look for a key on your keyboard that looks like a Windows logo and hold that and the 'X' key down simultaneously and then select 'Control Panel' from the menu that pops up. In Windows 7, click on the Start button and select 'Control Panel'.)

Then click on 'Devices and Printers', and look for the printer we just installed (labeled 'LIDS Copier' if you followed the instructions above). Right-click on that printer and select 'Printer Properties'.

In the window that pops up, select the 'Configuration' tab, then look for the 'Accounting' section and next to 'Accounting Codes', click on 'Setup'.

Enter the code you received from your Administrative Assistant into the User ID field, and make sure 'Default Group Account' is selected.

Click on 'OK', and then change 'Print-Time Prompt' to 'Do Not Prompt' (the settings should be the same as what is shown in the image below).

Click OK, and try printing something.

7th Floor Printer Driver Installation

After starting the installer, click on the button that says 'Don't see your printer?'. Then enter 'copier-7.lids.mit.edu' and click on Connect.

snip1.PNG

Then accept the defaults and change the Printer Name if you want:

snip2.PNG

Click 'Done' on the last page. The installer might try to download another app from the Microsoft Store, but feel free to click 'Done' anyway.

snip3.PNG

Configuration for the 7th floor copier

Then click on 'Devices and Printers', and look for the printer we just installed (labeled 'LIDS Copier 7th floor' if you followed the instructions above). Right-click on that printer and select 'Xerox Printer Properties' .

In the window that pops up, make sure the 'Accounting' tab is selected. Under 'Print-Time Prompt', select 'Do not prompt'. Make sure 'Mask User ID' is checked, and under 'Account Type', select 'Default Group Account'. Under 'Default Accounting Codes', enter your copier code into the 'User ID' box. Then click 'OK', and try to print something.

xerox-altalink-config.PNG

Please email Brian if you run into any problems or have any questions.

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Document Services

Print

Copy

Scan

Mail

Configuring Windows

Configuring Mac

Configuring Linux

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